Job Title : National Head - Facility Management & Administration
Job Function : Engg. project Mgmt./site Engg./Civil Engg.
Specialization : Commercial,Maintenance,Plant/Facilities/Maintenance,Project Management
Industry : Financial Services/Stockbroking
Qualification : Post Graduation - Any Post Graduate
School & Graduation - BE/B.Tech
Experience : 9 - 14
Location : Navi Mumbai
Key Skills : Infrastructure/Facility Management, General Administration, Operations Management
JOB DESCRIPTION :
Strategic Planning
Interfacing with Management and Heads of Department for implementing administrative policies & procedures in line with core organisational objectives.
Interacting with the Head FMG of ICICI Group Companies for Space planning, Cost reductions, Planning Group policies..
Interacting with different departments for executing the maintenance of all equipment in the organisation and enhancing the overall efficiency.
Effectively managing welfare measures, management - employee get together, team building, etc. to enhance motivation levels and productivity.
Designing and implementing operational strategies as per the overall business strategy.
Coordinating with different groups for the space requirements, remodelling of the space so as to have maximum utilisation of space.
Working in close coordination with Finance and Accounts team so as to work on the budgets and cost for ISEC.
Infrastructure / Facility Management:
Leading efforts for streamlining processes and generating cost savings in operations.
Supervising construction activities and handling onsite activities ensuring timely completion
Coordinating with external agencies, architects & consultants for determining technical specifications, approvals for execution & obtaining on-time clearances.
Inspecting field sites to observe and evaluate condition and operability of facilities and structures. Ensuring general upkeep and maintenance of premises.
Accountable towards devising strategies/process to streamline the administrative functions and identifying value adds to existing processes.
Developing budgets & plans to managing facilities as per organisational needs.
Interacting with departments for executing maintenance of equipment, timely delivery of new equipment and enhancing overall efficiency.
Carrying out maintenance audit of office premises; scheduling & implementing preventive maintenance plans.
Maintaining 3 Corporate offices as per the ICICI standards. Day to day coordination for the Admin issues including Canteen Management, Medical facilities, Bus facilities, House Keeping, Security, I am also part of the Crisis Management committee.
Working with vendors for the developing Fascia, Internal Branding including glass branding for ISEC.
General Administration
Spearheading administration related activities viz. electro- mechanical, security, housekeeping, transport, guest house management, cafeteria, travel desk management, asset management, fire fighting system, vendor management, waste management, horticulture, etc.
Monitoring adherence to statutory regulations & compliance with various governmental agencies; monitoring disciplinary issues & legal matters.
Conceptualising and conducting mock & fire drills on half yearly basis.
Ensuring implementation of EHS (Environment Health System).
Liasioning with government organisations
Day to day coordination with government authorities for the Shops & Establishment license.
Coordination with government authorities for obtaining Labour license.
Coordination with Municipal authorities for carrying out Interiors at sites.
Legal Affairs / Liaison
Handling various consumer queries and liaison with Government Officials as resolving matters related to arbitration and property laws.
Liaising with senior legal professionals for initiating and follow-ups on legal procedures.
Attending conferences and consulting on various legal issues and proper feeding of information/ documentation for preparation and contesting the cases.
Interacting with senior management to give business friendly solutions as well as liaising with all Government and Enforcement Authorities, etc.
Procurement / Vendor Management
Identification of vendors for new projects be it AC, UPS, Chairs, Networking, Fascia, Signages, Telephone Service Provider. Appointment of House Keeping & Security Agency for new as well as existing sites.
COMPANY DESCRIPTION :
ICICI Securities Ltd is the largest equity house in the country providing end-to-end solutions (including web-based services) through the largest non-banking distribution channel so as to fulfil all the diverse needs of retail and corporate customers. ICICI Securities (I-Sec) has a dominant position in its core segments of its operations - Corporate Finance including Equity Capital Markets Advisory Services, Institutional Equities, Retail and Financial Product Distribution.
With a full-service portfolio, a roster of blue-chip clients and performance second to none, we have a formidable reputation within the industry. Today ICICI Securities is among the leading Financial Institutions both on the institutional as well as retail side.
Headquartered in Mumbai, I-Sec operates out of several locations in India.
ICICI Securities Inc., the stepdown wholly owned US subsidiary of the company is a member of the Financial Regulatory Authority (FINRA). ICICI Securities Inc. activities include Dealing in Securities and Corporate Advisory Services in the United States.
ICICI Securities Inc. is also registered with the Monetary Authority of Singapore (MAS) and operates a branch office in Singapore.
CONTACT INFORMATION :
Address : ICICI Securities Limited. Turbhae
